The Designated Institutional Official (DIO), Institutional Coordinator (IC), Program Director (PD), or Program Coordinator (PC) can enter a Leave of Absence for a resident or fellow on the program’s roster. LOAs can be entered in ADS at any point during the academic year, and should be entered as close to real time as possible in order to ensure accurate scheduling for Milestones and Surveys.
To enter a Resident/Fellow LOA in ADS:
- Log into your ADS account with a DIO, IC, PD, or PC login.
- As the DIO or IC, first navigate to the Sponsored Programs tab and select the program that requires the change. Then from the program's profile, all users may select the Resident/Fellows tab, and then View Roster.
- Locate and hover over the person’s name, and click Edit.
- From the 2. Resident Status section, click the drop down-down arrow to select the ‘Leave of Absence' status, fill out the dates and type of leave fields, and save the record. If the leave is still ongoing, you may leave the End Date blank, and return to enter it later when closing the LOA and returning the resident/fellow back to Active status.